Relieving Letter Format – Samples & Templates

This article, which is about “Relieving Letter,” includes information on the term’s definition, format, and request, as well as a sample template in Word and PDF formats for simple download and use and concept clarification. The importance of this formal document to an employee’s future career chances when they join a new company cannot be overstated. Additionally, it serves as an employer’s summary record of an employee’s work record.

Relieving Letter Meaning

Having multiple jobs open at once is against the law. This letter is sent by a business or organization to a worker who has resigned from their position. Additionally, the worker might present it to potential employers as proof.

Best Relieving Letter Format

Generally speaking, the resignation letter needs to be succinct and to the point. It ought to contain the details of your departure. You can express your gratitude for your time with the company in the letter. To avoid using any negative words, the letter should only use positive language. When writing a letter, keep the following things in mind.

• Traditional fonts with a size of 10 to 12 points, such as Arial or Times New Roman, should be used for the letter.
• Every paragraph in the letter should have a 1-inch margin on all sides, and the text should be oriented to the left.
• Edit your letter before sending it.

Tips for creating a professional Relieving letter format

• Unless the employee knows the precise recipient, this is typically addressed to “To whoever it may concern.”
• It should make mention the employee’s resignation letter and the fact that the company has accepted it.
• The last position held by the employee should be included in the letter of resignation.
• The letter should be complimentary of the worker and mention his or her accomplishments.
• The letter must include the employee’s hire date and employment history.
• It should conclude on a happy note and with best wishes for them in their future endeavors.
• It should be written in straightforward English and kept professional.
• There shouldn’t be any slang in the letter.
• The greatest format for a terminating letter of employment should be one that encourages the employee to succeed in their future activities rather than serving as a barrier to their career.
• Only when an employee is leaving the company should the letter be sent; doing so later will hinder that employee’s career goals.

When an employee wishes to quit the company, they must submit to the employer a letter of resignation or a request for a relieving order. Let’s say the company declines to send the letter of resignation. In that situation, it signifies that the employee’s resignation was rejected and that they are still working for the company.

Recommended Read: Resignation Letter Format 

How to Write a Relieving Letter Request to the Employer

If you decide to leave your job as an employee, the professional thing to do is to submit a resignation letter. This will help with the transition during the following two to four weeks at work. Additionally, it will enable you to keep in touch with your employer well after you have left the company. Here are some pointers for crafting a letter of request for relief.

The relieving letter template essentially informs the new employer that the employee is no longer employed by his or her previous company and is not attempting to hold down two jobs at once. Additionally, it inhibits individuals from taking time off to look for work at other organisations. The purpose of the letter is to inform the employee that their resignation has been accepted by the company and they are released from their existing responsibilities.

Relieving Letter Sample

Date:

Employee name:
Employee address:
Subject: Relieving Letter

Dear (Name of the Employee),

Referring to your letter of resignation from the date (mention date). You requested to be let go of your services as of a certain date in your resignation letter (mention date).

This letter serves as notice that your resignation has been accepted, and you will be let go from your position as of the specified date (mention date). We thank you for your assistance to the business during your stay and wish you well and success in your future pursuits.

We also let you know that on the day of your last working day with us, your entire and final settlement will be completed.

Name of the organization
Yours Sincerely,

HR Manager

Sample 2 -Relieving Letter Sample